WHEN SHOULD YOU BOOK AN ON THE DAY WEDDING COORDINATOR?

You've planned a stunning wedding. You've spent months researching venues, visiting florists, tasting menus, and crafting the perfect timeline. Now the big question is: who is going to make sure all of that actually happens on the day?

That's where an on the day coordinator comes in. But when should you book one?

THE HONEST ANSWER: EARLIER THAN YOU THINK

Despite the name, on the day coordination doesn't just happen on the day. A professional wedding coordinator will typically start working with you around four to eight weeks before your wedding. During that time they'll take over all supplier communication, review your plans, troubleshoot any gaps in your timeline, conduct a venue visit, and build a detailed running order for the entire day.

In practice, this means the coordinator is absorbing roughly 20 or more hours of preparation before they even arrive at your venue.

WHEN TO START LOOKING

Our recommendation at Kunexa Events and Experiences is to start looking for your on the day coordinator no later than six months before your wedding. Here's why: the best coordinators book up fast. In London, Kent, Essex, and West Sussex, popular dates for 2026 and 2027 are already filling up. Leaving it until two months before your wedding means you risk losing your first choice.

You should also factor in that you want time to actually get to know your coordinator. The relationship matters. You want someone you trust, someone who understands your vision, and someone who communicates in a way that puts you at ease.

WHY DO YOU NEED ONE?

Here's the truth that many couples only discover too late: your venue coordinator is not the same as an on the day wedding coordinator. Your venue coordinator works for the venue. Their priority is the smooth running of the building and its operations. An independent coordinator works for you. Their only job is to ensure your vision is executed exactly as you planned it.

Without an independent coordinator, the responsibility of managing your suppliers, chasing your florist, redirecting guests, solving last-minute problems, and keeping the timeline on track falls on your family, your bridesmaids, or worst of all you.

At Kunexa Events and Experiences, we provide on the day coordination across London, Kent, Essex, and West Sussex. Our couples tell us it was the single best decision they made.

Get in touch to check our availability for your date.